AI Fractional Agentic AI Office
Create a regular place for agentic AI decisions. Connect initiative priorities, architecture questions, risk ownership and evidence reviews.
Give cross-team AI decisions a defined home
- Decision forum
- State which portfolio questions the office coordinates.
- Architecture input
- Bring shared system choices and dependencies to review.
- Risk escalation
- Route unresolved exposure to the accountable role.
- Decision register
- Record rationale, ownership and the next review trigger.
Decision and fit
Give cross-team AI decisions a defined home
Compare the engagement with the decision you face
- A question worth resolving
- Give cross-team AI decisions a defined home.
- An accountable participant
- AI sponsors whose initiatives need regular architecture, prioritisation and risk decisions but lack a coordinated decision forum.
- Inspectable source material
- The relevant owners can make workflow evidence and agreed inputs available for examination.
- A scope mismatch
- The office is expected to accept executive decisions on the client’s behalf.
The engagement
Create a regular place for agentic AI decisions. Connect initiative priorities, architecture questions, risk ownership and evidence reviews. A fractional advisory arrangement with an agreed remit, meeting cadence, preparation effort and capacity limit.
The decision at stake
Agent initiatives cross teams without a shared forum for prioritisation or escalation.
Suitable situations
- AI sponsors whose initiatives need regular architecture, prioritisation and risk decisions but lack a coordinated decision forum.
Less suitable situations
- The office is expected to accept executive decisions on the client’s behalf.
Engagement boundary
Agree the work and its boundaries together
The engagement boundary
- Decision forum
- Define the decision forum and its responsibility across agent initiatives.
- Architecture input
- The inputs, authorised access and client participants are confirmed before scheduling.
- Executive sponsor
- Retains organisational decisions and risk acceptance.
- Additional implementation
- The office does not assume executive authority, replace a regulated role or run all AI delivery. Additional engineering, specialist reviews and urgent work are scoped separately; renewal includes a handover of open decisions.
What the work covers
- Define the decision forum and its responsibility across agent initiatives.
- Connect portfolio priorities to architecture and risk questions.
- Establish a review cadence, decision register and escalation process.
Scope boundaries
- Formal certification, legal conclusions and guarantees of safe or compliant behaviour.
- The office does not assume executive authority, replace a regulated role or run all AI delivery. Additional engineering, specialist reviews and urgent work are scoped separately; renewal includes a handover of open decisions.
Decision artefacts
Leave a record the next owner can use
Portfolio decision
Illustrative working format
- Subject and version
- Identify the workflow, configuration or proposal examined.
- Decision forum
- Record the relevant requirement and supporting material.
- Risk escalation
- State the observation, supporting evidence and remaining uncertainty.
- Executive sponsor
- Record the next decision, follow-up and unresolved question.
What the work can produce
- Decision and accountability charter
- Portfolio review rhythm
- Decision register and escalation paths
Working sequence
How the work moves from question to handover
What each stage should leave your team with
- Set the office charter
A remit and explicit decision rights.
- Build the decision queue
A queue of initiatives and evidence-backed questions.
- Run focused reviews
Recorded decisions, escalations and accountable actions.
- Review the remit
A deliberate renewal, narrower remit or closure.
How the work proceeds
- Set the office charter. Agree which decisions the forum supports, who has authority and which responsibilities remain in existing teams.
- Build the decision queue. Collect initiatives and architecture or risk questions with the evidence needed for a useful discussion.
- Run focused reviews. Challenge priorities and dependencies, record decisions and escalate questions requiring specialist or executive judgement.
- Review the remit. Assess unresolved work, capacity and forum effectiveness, then renew, narrow or close the arrangement with a clear handover.
Worked situation
Follow one situation through to a bounded next decision
Illustrative working situation
Illustrative scenario
- Starting condition
Two teams make incompatible choices for a shared agent platform.
- Question to examine
Bring the dependency and options to the defined decision forum.
- Possible next action
Record the authorised decision and accountable follow-up.
Working together
Your team and our team need a clear working agreement
Who contributes and who decides
- Client sponsor
- Confirms the decision, priorities and people needed to resolve it.
- Client technical or process owner
- Provides the agreed evidence, access and review of findings or deliverables.
- Softlander delivery lead
- Coordinates the agreed activities, review points, handover and open actions.
- Authorised decision-maker
- Accepts deliverables against the agreed criteria and separately decides operational or business action.
What the work depends on
- An executive sponsor appoints decision owners and supplies initiative summaries, architecture questions, risk issues and previous decisions. Delivery teams remain responsible for implementation and bring evidence to scheduled reviews.
Engagement availability
The start date, named delivery roles, review points and fee basis are agreed after confirming the inputs and scope. Duration depends on evidence access, system complexity and the time your decision-makers need to review the work.
Engagement and handover
Agree the delivery model and what completion means
A clear agreement from scope to ownership
- Scoped work
- Define the decision forum and its responsibility across agent initiatives.
- Indicative handover
- Decision and accountability charter; Portfolio review rhythm
- Review and acceptance
- Review the agreed deliverables and record any open items, owners and conditions.
- Ongoing work
- Assign maintenance and operational ownership; agree additional scope and coverage explicitly.
A fractional advisory arrangement with an agreed remit, meeting cadence, preparation effort and capacity limit.
Each review cycle produces documented decisions or explicit unresolved questions, named actions and escalation routes. The sponsor assesses the usefulness of decision support against the agreed remit rather than expecting unlimited execution capacity.
The office does not assume executive authority, replace a regulated role or run all AI delivery. Additional engineering, specialist reviews and urgent work are scoped separately; renewal includes a handover of open decisions.